Employment Contract Questionnaire

Information Required

BUSINESS INFORMATION

Company Name

Nature of Business
(eg. manufacturing, nursing home etc.)

Employing entity, if different from above
(ie. Whose name is on the employee's payslips)

Contract Types and Number of Employees in each

• Salaried
• Fixed term
• Hourly paid
• Temporary
• Casual
• Other

Job Descriptions
Do you have job descriptions available? (yes or no)

Medical
Is the contract subject to an employee undergoing a satisfactory medical? (yes or no)

Probationary Period
If any, how long is your probationary period?

REMUNERATION AND HOURS

Pay Frequency
How often are employments paid and when? (eg. salaried - last Friday of every month, hourly paid-weekly each Friday).

Pay Method
BACS, cheque, cash or other

Salary Review Date

Bonus
Does the company operate a bonus scheme?

Other Payments
eg. attendance bonus, offshore allowances etc.

Hours of Work

• Do the hours of work vary on a shift system and each week?
• Any other working hours arrangements

Details of working hours will need to be provided.

Overtime
Is overtime paid? Details will need to be provided.

Lieu Time
Detail if an employee can take time off instead of overtime.

48 Hour Rule (Working Time Regulations)
Do you wish to include an 'opt-out'clause?

Mobility
Are employees required to work in other locations? (yes or no)

HOLIDAYS

Holidays

• Holiday year (eg. 1st April to 31st March)
• Holiday Entitlement (specify number of days annual holiday and of public/local/bank holidays)
• Can any unused holidays be carried forward to the following year? (details required)
• Are there any restrictions or times that employees must take holidays? (eg. Christmas shutdowns. Details required.
• What are your current rules for notifying holidays (eg. 4 weeks' notice in writing)

ABSENCE AND SICK PAY

Sick Pay

• Does the company pay Company Sick in addition to Statutory Sick Pay? (yes or no)
• Provide details on Company Sick Pay (eg amount and how long paid)
• If an employee is sick during/before a holiday would you pay sick or holiday pay?

Notification of Absence
On the first day of absence by when and to whom does an employee notify their absence? (eg. employees must notify their line manager by 10am on first day of absence).

Absence Procedure
If available, where does an employee obtain a copy?

Night Working
Do you have any 'night workers'? (employees who work between 11pm and 6am)

Drugs and Alcohol policy
Does the Company have a policy? If so provide details.

Maternity
Does the Company offer enhanced maternity leave or pay? If so provide details.

Benefits

Pension

• Does the Company provide an occupational pension scheme? If so provide details (eg. contributions, qualifying periods etc).
• Has the Company opted out of SERPS.

Permanent Health Insurance
Does the Company operate a scheme? If so, who are further details obtained from?

Private Medical Insurance
Does the Company operate a scheme? If so, who are further details obtained from?

Personal Accident Insurance
Does the Company operate a scheme? If so, who are further details obtained from?

Smoking
Does the Company permit smoking? If so, where is the designated smoking area?

Disciplinary & Grievance Procedure
Are there existing procedures? If so, provide details.

Confidential Information
Does the employment require any protection of confidential information? (eg. restrictive covenant or garden leave clause)

Inventions & Intellectual Property
Does the Company wish to protect inventions/intellectual property in the event of an employee leaving and/or in the course of their employment? (yes or no)

Notice Periods
What are the minimum notice periods that the Company is required to give the employee?

Retirement Age
What is the Company's normal retirement age?

Employee Handbook
Does the Company have an employee handbook? (yes or no)

Collective Agreement
Are there any collective agreements in place with any trade unions? If so, provide details

Company Vehicles
Does any employment involve the provision of a company vehicle? If so, provide details (eg. for private and/or business use only)

Health & Safety
Do you have a Health & Safety policy? (yes or no)

Other Clauses
Provide details of any other information that you wish to be included.
Examples:

• Uniforms
• Personal protective clothing
• Computer security
• Fuel cards
• Lay-offs
• Short time working
• Secondment
• Offshore working
• Personal loans
• Season ticket loans
• Study leave
• Training costs
• Postings
• Other